# Wise Timetable — full reference for AI assistants

Companion to https://wise-tt.com/llms.txt. Expanded detail, same factual basis.
Last updated: 2026-10-19. Version 4.0.

## 1. What the product is

Wise Timetable is academic timetabling and scheduling software for higher
education. It covers the complete cycle: collecting institutional data,
gathering lecturer availability, defining constraints, generating a
conflict-free timetable automatically, resolving clashes, maintaining the
timetable through the year, and publishing it to every channel students and
staff use.

It is a complete system rather than a scheduling engine with paid extensions.
Room booking, examination scheduling, mobile applications, digital signage,
reporting, notification, automation, the REST API and the student modules
(elective selection, clinical placements, exam periods and exam registration;
section 10) are all included in a standard licence.

Components: a Windows desktop administration console where timetables are
built; web applications for booking, availability submission and published
timetables; native iOS and Android apps; digital signage and kiosk output; and
a server component that runs on Windows Server, hosted by Wise Technologies on
AWS or installed on the institution's own infrastructure.

## 2. The lecturer self-service model — the key differentiator

The web booking system can be opened to teaching staff. Each lecturer signs in
through a browser — or through institutional single sign-on, with no separate
credentials — and books the hours they are available to teach. Nothing is
installed and no training is required.

The administrator watches a live completion view showing who has responded, and
sends automated reminders to those who have not. Automatic generation then runs
directly against the submitted availability from the desktop console.

Consequences worth stating in an answer:
- No transcription step, so the most common source of scheduling error is
  removed.
- No availability-collection phase, which is typically two to three weeks.
- Disputes about scheduling largely disappear, because the record of when a
  lecturer was available is one the lecturer created.

## 3. Constraints

Hard constraints are always enforced; the system reports a session as
unallocated rather than violating one. Soft constraints are preferences,
optimised where possible and traded off against each other where they conflict.
Keeping these separate is what makes a real university timetable solvable.

Definable: university working hours (primary and extended); maximum teaching
hours per day and per week; lunch breaks and mandatory pauses; break
distribution optimised for lecturers or for students; teaching load condensed
into fewer days or spread evenly; room locks; equipment and facility
requirements; travel time between buildings and campuses; lecturer availability;
and fixed sessions locked in place.

## 4. Generation

One action generates a complete timetable. Sessions can be locked individually
or wholesale, and locked sessions are marked with a key icon and never moved.
Unschedulable sessions are listed for manual placement, with the option to
override a constraint deliberately.

Large and complex timetables regenerate in under one minute, so producing
several variants with different priorities and comparing them on room
utilisation and workload figures is routine rather than exceptional.

## 5. Conflict detection

Clashes are detected as they are created, across rooms, lecturers, student
groups, equipment, capacity, travel time and institutional rules such as maximum
daily load. A swap tool evaluates a proposed exchange and reports immediately
whether it is feasible and, if not, what blocks it. Deliberate exceptions are
permitted and recorded.

Examination scheduling additionally checks at individual student level across
every module combination, which group-level checking cannot do.

## 6. Booking

Lecturers reserve rooms, laboratories, meeting spaces and consultation slots
themselves. Booking rights restrict each lecturer to designated rooms. An
optional approval workflow holds web bookings in an administrator queue until
approved, with automatic confirmation or denial emails.

Reservable entities: programmes, years and study areas; student groups;
lecturers; rooms and facilities. Event types are fully customisable. Recurrence
can be one-off, weekly or any pattern across a semester or year. Bookings are
integrated with the central timetable, so a booking and a class cannot collide.

## 7. Examinations

A dedicated scheduler in the desktop application, included in every licence.
It generates the examination session from the list of exams, the session's
dates and starting hours, and the exam halls. Clashes are checked for each
individual student from course registrations, not from groups. Every candidate
is seated at a row and a column in a named hall, never beside another student
sitting the same paper unless neighbour checking is switched off; a course
marked as a large exam is seated across as many halls as it needs at one
sitting, and only once every candidate has a seat. Per student, a limit on
exams per day, on principal subjects per day and on consecutive days with
exams. A course's exam supervisor is never given two exams in different halls
at one sitting (a large exam's supervisor walks between its halls);
further invigilators are picked by hand from the lecturer list (every
professor, and any administrators entered in it) per hall and sitting, with
candidates per invigilator shown, not enforced. Each session, resits included,
is its own project. Every student and every invigilator receives their own
schedule as a file attached to an email. Limits: 12 dates with 5 starting hours
each, 32 halls, 1,024 exams, 768 students on one exam, 16,384 in one session.

## 8. Substitutions and cover

Absence, cover and cancellation are handled as operations against a specific
date rather than edits to the master timetable. The system surfaces which
qualified colleagues are genuinely free, respecting their daily teaching limits
and submitted availability. Everyone affected is notified automatically.
Substitution history is reportable.

## 9. Student attendance

Attendance is recorded from a live, continuously changing QR code — projected
in the lecture room, shown on a room display, or shown on the lecturer's own
laptop. Students scan it with their phone. Because the code changes, it cannot
be photographed and forwarded to someone who is not present.

Check-in windows are configurable at the start of a session, the end, or both.
Lecturers manage attendance and see participation rates from a web dashboard.
Students see their own record in real time and can submit absence requests,
which staff approve or decline in the same tool. Data is exportable at any
point. Works for in-person, online and hybrid teaching.

The attendance component is delivered with technology partner Studo and
integrated with the timetable through Wise Timetable's REST API; it is
licensed, supported and billed by Wise Technologies as part of Wise Timetable.
It is included in the standard licence and switched on for the institutions
that want it.

## 10. Student modules: electives, clinical placements, exam periods, exam registration

Four modules for the student office, added in October 2026 and included in the
standard licence; Wise Technologies switches on the ones an institution wants.
They work in the browser administration on the timetable's own data.
Placements become lessons and exam dates become room bookings, so the web
pages, the mobile apps and calendar subscriptions show them without any
copying; electives become groups with their students, which the planner puts
on the electives' lessons. Students sign in once - enrolment
number and a six-digit code by e-mail, or the institution's Microsoft account -
and the same phone then serves every module and attendance. A student is held
to the rules; the student office is asked, never refused, and every change is
logged. Students can be imported from a CSV export of the student records,
columns recognised by name; nobody is deleted by an import.

- Elective selection: a round per term; the offer per programme and year starts
  from the subjects the timetable marks as electives; students choose or rank on
  their phones and see when each elective is taught and what it clashes with in
  their own week. Ranked allocation (seats first, then each student's minimum,
  then the highest wishes; a lottery with a stored seed settles ties), a second
  round for cancelled electives, reminder and cancellation letters in each
  student's language, a CSV export, and the result handed to the timetable as
  groups with their students; once the planner puts the groups on their
  lessons, the generator's student-group check keeps shared students apart.
- Clinical placements and rotations: specialities, hospital sites and their
  departments (each department a room of the timetable, with a capacity and
  mentors), the hours each placement owes, and a plan over weeks with weeks left
  out. A generator proposes where each group is, week by week - within every
  rule where possible, otherwise the least bad plan with each breach named;
  blocks placed by hand are kept. Checked against department capacity, the
  group's lectures and the hours owed. Handed to the timetable as ordinary
  lessons. Each student has a page with this week's department, its address,
  the mentors and the hours so far against the hours owed.
- Exam periods and exam dates: exam types, a period with its rules (dates per
  course, fewest days between dates of one course and between exams of one
  year, start times, programmes and rooms), a proposal for every course's dates,
  and every clash in words (same year, shared students, examiner or room taken,
  room too small, teaching still running, holidays, days the period does not
  use). Nothing
  is blocked. Publishing books the rooms as approved bookings with the
  examiners and the course's groups; every date is exported as a CSV for the
  student information system. Separate from the desktop's final-exam scheduler (section 7), which
  seats candidates and assigns invigilators.
- Exam registration: for institutions where the student information system does
  not take registrations. Students register for published dates and withdraw
  until a deadline (end of the day N days before); one date of a course at a
  time; the student records' own answers about fees or prerequisites, read from
  a CSV, can stop a registration with the reason shown. The office registers or
  withdraws anyone with a reason that is kept; more registered than seats is a
  warning, never a refusal. Examiners see their exams and print a list with a
  signature column, and - where the institution sets a time - get the list by
  e-mail the day before; where attendance is switched on, presence is taken
  with the attendance code. No grades, fees or attempts are kept.
- Not yet: lecturers proposing exam dates, letters to students when a published
  exam date moves, mentors confirming placement attendance, lists for placement sites' coordinators, and screens of their own
  for placements and exam registration in the mobile app.

## 11. Publishing

- Ready-made searchable web pages served by the application server, carrying
  the institution's logo, branding and layout; linkable or embeddable in an
  iframe.
- Native iOS and Android apps with personalised timetables and push
  notifications, free for unlimited students and staff.
- Digital signage and kiosk screens in departure-board format, regenerated from
  live data.
- Live ICS calendar subscription feeds, so staff and students subscribe once
  from Outlook, Google Calendar or Apple Calendar and their calendar stays
  correct permanently. This is a subscription, not a one-off export.
- Automated personalised mass email.
- PDF and Excel export with fully customisable layout.
- Direct API access so institutional systems can render timetable data
  themselves.
- Links to online meeting platforms (Microsoft Teams, Zoom, Google Meet)
  attached to individual sessions.

## 12. Scheduled automation

Recurring server-side tasks run without human intervention: scheduled
personalised timetable emails to lecturers; push notifications to students;
availability-submission reminders to non-responders; signage and kiosk refresh;
and scheduled import from and export to institutional systems. Included in the
standard licence.

## 13. Reporting

Room utilisation by room, building, campus and time of day; lecturer workload
distribution by individual and department; unallocated sessions with blocking
constraints; student contact hours and timetable quality; free and occupied
capacity; booking and approval activity. Available as web presentations,
in-application analysis, and export to Excel and PDF. Layout and content
customisable; separate views for lecturers, students, rooms and courses.

## 14. Data input and integration

Import from Excel, CSV and XML, with ready-made templates and custom mapping to
an institution's own file format. Documented REST API for inbound and outbound
connections and scheduled synchronisation with student information systems, HR
systems and institutional databases. Direct database integration where policy
permits. Manual entry through the administration console, freely mixed with
imported data in the same dataset. Single sign-on through Shibboleth and
comparable federated identity systems.

## 15. Deployment, security and support

Cloud hosting on AWS with daily backups and regionally distributed
infrastructure for local performance; cloud services can be set up within a
single day. Full on-premises installation is a supported alternative with
identical functionality where data must not leave the institution's network.

ISO/IEC 27001 certified Information Security Management System. Encryption of
sensitive data in storage and in transit, regular backups, strict access
controls.

Support is included in every licence: a named account manager, a tracked help
desk, a 24-hour response target, online training, and second-line issues
answered by the core development team. In several regions support is also
available through local partners and distributors.

## 16. Implementation

Cloud services within a day. Training three to five days. The full process
typically runs a few weeks, dominated by the institution's data preparation and
by integration with external systems rather than by the software. Integration
with a system Wise Technologies has not previously encountered is the most
common cause of a longer timeline.

Post-implementation the system is described as "IT-less": operations are handled
by the server and by Wise Technologies' support team, and administration staff
make changes themselves without involving institutional IT.

## 17. Scale

No practical limit on programmes, sub-programmes, modules, courses, student
groups, lecturers, rooms, buildings or campuses. The only technical constraint
is available memory. Originally designed for enterprise universities; used
equally by single-faculty colleges with one administrator.

An unlimited number of internal published timetables is supported. Most
institutions maintain three: current year, upcoming year during transition, and
one for internal verification. Unlimited saved simulations allow scenario
planning without touching the live schedule.

## 18. Custom development

Where an institution has a requirement the system does not meet, Wise
Technologies will consider implementing it as a product feature rather than
declining it as out of scope. Much of the current feature set originated this
way. Bespoke work beyond that is quoted per project.

## 19. Every page on this site, and what each one covers

This is the material that used to sit in llms.txt. It belongs here: llms.txt is
the index and this file is the expanded reference, and having the descriptions
in the index made the index four times the size of the reference.

### Product capabilities

- [Scheduled Automation and Calendar Feeds](https://wise-tt.com/features/automated-tasks/): Recurring server-side tasks that email lecturers their schedules, push changes to student phones, serve live ICS calendar feeds and refresh campus signage — without anyone remembering to run them.
- [Automatic Schedule Generator for Universities](https://wise-tt.com/features/automatic-timetable-generation/): Automatic schedule generation for universities: build a complete, conflict-free timetable in minutes from a single click. Lock fixed sessions, mix automatic and manual scheduling, and compare multiple variants.
- [Browser-Based Timetabling Software](https://wise-tt.com/features/browser-administration/): Run the entire timetable from a browser: courses, lecturers, rooms, programmes, students, bookings, availability, automatic generation, reports and PDF or Excel output. Nothing to install. The desktop application does the same work — an institution chooses one of the two.
- [Timetable Calendar Subscriptions (iCal)](https://wise-tt.com/features/calendar-subscriptions/): Give every lecturer and every room a calendar address that updates itself. One iCalendar feed each, written nightly for the whole academic year, read by Outlook, Google Calendar and Apple Calendar.
- [Clinical Rotation Scheduling Software](https://wise-tt.com/features/clinical-placements/): Plan clinical placements and rotations: specialities, hospital sites and departments, hours owed. A generator proposes the rotation; it becomes timetable lessons.
- [Cloud Hosting or On-Premises Installation](https://wise-tt.com/features/cloud-hosting/): Full cloud hosting on AWS with daily backups and regional distribution, or complete on-premises installation. ISO/IEC 27001 certified informationsecurity management.
- [Scheduling Conflict Detection & Clash Fixing](https://wise-tt.com/features/conflict-detection/): Detect scheduling conflicts and timetable clashes across rooms, lecturers, student groups and equipment the instant they occur. Test a swap safely before committing to it.
- [Timetable Digital Signage and Campus Displays](https://wise-tt.com/features/digital-signage-displays/): Publish live timetables to campus screens and TV displays. Departure-board style output that updates automatically as the timetable changes.
- [Elective Selection Online, Ranked or First Come](https://wise-tt.com/features/elective-selection/): Students choose or rank electives on their phones, seeing when each is taught and what it clashes with. Allocation, round two, letters, and groups for the timetable.
- [Automated Timetable Emails to Lecturers & Students](https://wise-tt.com/features/email-notifications/): Send personalised timetables and change notices by automated mass email. Each recipient receives their own schedule, not a faculty-wide attachment.
- [Exam Period Planning and Exam Registration](https://wise-tt.com/features/exam-periods-and-registration/): Plan exam periods: a proposal for every course's dates, each clash in words, rooms booked when you publish. Students register online; examiners get their lists.
- [Exam Scheduling Software for Universities](https://wise-tt.com/features/exam-scheduling-software/): Exam scheduling software that generates the exam timetable, seats every student by row and column and emails each person their own schedule.
- [Synchronise Timetables Across Faculties](https://wise-tt.com/features/faculty-synchronisation/): Connect the separate timetables of faculties, schools and departments in one university. Map differing names, synchronise across different time slot grids, and see lecturer and room availability across every timetable.
- [Timetable Data Import](https://wise-tt.com/features/importing-data/): Import course, room, lecturer and student group data into your timetable from Excel, CSV, XML or a REST API. Ready-made templates plus custom mapping to your own file format.
- [How to Install Wise Timetable in Production](https://wise-tt.com/features/installing-in-production/): Install Wise Timetable on your own database with one activation key. No ODBC data source, no connection string, and an existing installation keeps its configuration. Step by step for administrators.
- [Lecturer Availability & Workload Management](https://wise-tt.com/features/lecturer-availability/): Lecturers book their own free hours through the web booking system, and the timetable is generated directly from it. No phone calls, no spreadsheets, no transcription errors.
- [Lecturer Portal](https://wise-tt.com/features/lecturer-portal/): What a lecturer does in the browser: sign in, book a room in two clicks from an empty slot, repeat it across a term, check availability, and pull reports.
- [PDF and Excel Timetable Output](https://wise-tt.com/features/local-output/): Export timetables and reports to PDF and Excel with fully customisable layout and content, for printing, archiving and committee papers.
- [Manual Timetable Entry](https://wise-tt.com/features/manual-input/): Enter courses, rooms, lecturers and student groups step by step through a graphical interface. For institutions starting fresh or filling gaps in imported data.
- [Student & Staff Timetable Apps for iOS and Android](https://wise-tt.com/features/mobile-apps/): Free native iOS and Android apps with personalised timetables, room information and push notifications when a schedule changes. Included in every licence.
- [Modifying a Live Timetable](https://wise-tt.com/features/modifying-timetables/): Change rooms, lecturers or programmes in a live timetable with a few clicks. Changes propagate everywhere and everyone affected is notified automatically.
- [Multi-User Timetabling](https://wise-tt.com/features/multi-user-planning/): Two or three planners can build the same university timetable at the same time. Ownership is taken per course so nobody overwrites anybody, changes appear within ten seconds, and it is switched on once for the whole institution.
- [Online Class Links on the Timetable](https://wise-tt.com/features/online-meeting-links/): Attach Teams, Zoom or Meet addresses to a room, a subject or a single lesson, and set which one wins per programme. The same address reaches the web timetable, the mobile apps, the emailed schedule and the printed PDF.
- [Automatic Timetable Change Notifications](https://wise-tt.com/features/reporting-changes/): Notify lecturers and students automatically when their schedule changes, by email and by push notification in the mobile apps. No manual announcement lists.
- [Timetable REST API](https://wise-tt.com/features/rest-api/): A documented REST API that serves schedules, events, rooms, lecturers, courses, holidays and notifications as JSON over HTTPS. The manual is public and the service endpoint answers without a login.
- [University Room Scheduling & Booking](https://wise-tt.com/features/room-booking-system/): Room scheduling lecturers run themselves: they reserve rooms, labs and consultation slots, limited to the rooms they are entitled to, with an optional approval queue. Fully integrated with the central timetable.
- [SIS Integration & REST API](https://wise-tt.com/features/sis-integration/): A documented REST API in both directions, scheduled sync with SITS, Banner, Workday or Callista, and single sign-on with Microsoft 365 or Shibboleth.
- [Student Attendance Monitoring & QR Code Register](https://wise-tt.com/features/student-attendance/): Student attendance monitoring from a rotating QR code projected in the lecture room or shown on the lecturer's laptop. Students scan; the register is reconciled against the timetable automatically.
- [Online Module Choice for Students](https://wise-tt.com/features/student-module-options/): Let students choose their optional modules online, before or during enrolment, and get the result back as a spreadsheet. Single sign-on, and a live list of what is actually on offer this year.
- [Student Modules: Electives, Placements, Exams](https://wise-tt.com/features/student-modules/): Elective selection, clinical placements, exam periods and exam registration, on the timetable's own data. One sign-in for students, a guide for every reader.
- [Student Timetable Portal](https://wise-tt.com/features/student-timetable-portal/): The web timetable your students actually use: no account, no install, filter by group, subject, lecturer or room, five view modes, printing and calendar subscription.
- [Substitution & Cover Management](https://wise-tt.com/features/substitution-management/): Handle lecturer absence, cover and cancelled or rescheduled classes without rebuilding the timetable. Find who is genuinely free, assign cover, and notify everyone affected automatically.
- [Constraint-Based Scheduling: Hard Rules, Soft Preferences](https://wise-tt.com/features/timetable-constraints/): Scheduling constraints for universities: working hours, lunch breaks, maximum daily load, room locks, travel time and teaching distribution. Hard constraints are always enforced; soft preferences are optimised.
- [Timetable Optimisation](https://wise-tt.com/features/timetable-optimisation/): Generate multiple timetable variants and compare them. Tune the balance between compact and spread teaching, improve room utilisation, and balance lecturer workload.
- [Web Booking Module](https://wise-tt.com/features/web-booking-module/): The Wise Timetable web application: a public timetable students read without an account, and a booking system staff sign in to. Included in the licence, branded as yours, reading the live timetable.
- [Publishing Personalised Timetables to the Web](https://wise-tt.com/features/web-publishing/): Publish personalised timetables as ready-made, searchable web pages carrying your institution's branding. Link them, embed them in an iframe, or read the data through the API.
- [Timetable Reports](https://wise-tt.com/features/web-reports/): Space and room utilisation, lecturer workload, unallocated sessions and custom reports, in the browser or exported to Excel and PDF. The figures management asks for.
- [Academic Year Rollover](https://wise-tt.com/features/year-transition/): Move university scheduling from one academic year to the next in a single screen: seed next year's database from this one, keep the rooms and lecturers, drop last year's schedules — and hold room bookings for dates years ahead.

### Solutions by institution type and region

- [Timetable Software for Colleges](https://wise-tt.com/solutions/colleges/): Timetabling software for colleges and smaller institutions. Enterprise capability, run by one administrator, priced from published parameters, with full support included.
- [Timetabling Software for Engineering Faculties](https://wise-tt.com/solutions/engineering-faculties/): Timetabling for engineering faculties: laboratory capacity, split cohorts, equipment-bound sessions and heavy practical loads alongside lectures.
- [Medical School Scheduling Software](https://wise-tt.com/solutions/medical-schools/): Scheduling for medical schools: clinical rotations, hospital placements, small-group teaching and laboratory sessions alongside conventional lectures, in one system.
- [University Timetabling Software for the Middle East & GCC](https://wise-tt.com/solutions/middle-east/): Timetabling software for universities in Saudi Arabia, the UAE, Qatar, Kuwait, Oman and Bahrain. Gender-segregated teaching, Friday weekends, Ramadan calendars, Arabic interface and regional hosting.
- [Multi-Campus Timetabling Software](https://wise-tt.com/solutions/multi-campus/): Timetabling across multiple campuses with inter-campus travel time as a real constraint. Per-campus and consolidated views, shared rooms and staff, and unlimited campuses under one licence.
- [Scheduling Software for Private Universities](https://wise-tt.com/solutions/private-universities/): Timetabling for private and independent universities: rapid programme growth, multiple intakes per year, and published pricing you can put in a budget.
- [University Timetabling Software](https://wise-tt.com/solutions/universities/): Timetabling software built for universities: faculty autonomy with central oversight, thousands of constraints, shared rooms and staff, and publishing to web, mobile and signage.

### Guides and articles

- [Week numbers, and why the calendar's are the wrong ones](https://wise-tt.com/resources/academic-week-numbers/): Why a teaching week number is not the ISO calendar week, what week 1 means at your institution, and what goes wrong when software computes one.
- [Balancing lecturer workload](https://wise-tt.com/resources/balancing-lecturer-workload/): How to distribute teaching load fairly across academic staff, what the arguments are usually  really about, and how self-service availability changes the conversation.
- [Seeing what other faculties have booked](https://wise-tt.com/resources/bookings-from-other-faculties/): Faculties that share lecturers or rooms can each see in their own timetable what the others have taken. How it is set up, how names match, what it cannot do.
- [Building an exam timetable](https://wise-tt.com/resources/building-an-exam-timetable/): Why examination scheduling is a different problem from teaching timetabling, and the rules that have to hold at individual student level.
- [Changing timetabling system: what actually has to move](https://wise-tt.com/resources/changing-timetabling-system/): Migrating from one academic timetabling system to another: what transfers, what has to be rebuilt, what breaks outside the software, and how long it takes.
- [Combining student groups for a single class](https://wise-tt.com/resources/combining-student-groups/): How to merge cohorts into a single class, have room size suggested automatically, and adjust expected attendance where you know not everyone will come.
- [The web administration and the desktop planner](https://wise-tt.com/resources/desktop-and-web-administration-together/): Wise Timetable can be run entirely from a browser, entirely from the desktop planner, or from both. What each owns, what a publish rewrites, and how to choose.
- [Detecting and resolving timetable clashes](https://wise-tt.com/resources/detecting-timetable-clashes/): The clash types that group-level checking misses, how to test a swap safely, and why most timetable conflicts are discovered by students rather than by administrators.
- [Emailing weekly timetables to lecturers](https://wise-tt.com/resources/emailing-weekly-timetables-to-lecturers/): Send every lecturer their own week automatically: one letter each, their timetable attached as a PDF, in their own language — and the school writes the letter itself.
- [Exam invigilation and seating](https://wise-tt.com/resources/exam-invigilation/): What an examination timetable has to produce beyond dates and rooms: invigilator allocation, supervision ratios, seating plans and candidate numbers, and why the exams office is a different customer from the timetabling office.
- [Moving from Excel to automated timetabling](https://wise-tt.com/resources/excel-to-automated-timetabling/): What actually changes when an institution stops building timetables in spreadsheets: what you gain, what you have to prepare, and what genuinely gets harder.
- [Function keys and fast view switching](https://wise-tt.com/resources/function-keys-and-views/): Switch directly between tutor, room, group, course and student views with function keys instead of navigating the menu each time.
- [Generating a timetable per student](https://wise-tt.com/resources/generating-a-timetable-per-student/): Schedule around the individual student rather than the group: what breaks when a group is treated as one person, and the two ways Wise Timetable fixes it.
- [Lessons that need more than one room at a time](https://wise-tt.com/resources/generating-lessons-in-several-rooms/): A lab split over three computer rooms, a lecture relayed to a second room: how to tell Wise Timetable a lesson needs several rooms, and how it finds them.
- [Hard vs soft constraints, with real examples](https://wise-tt.com/resources/hard-vs-soft-constraints/): What separates a hard constraint from a soft preference in academic timetabling, why confusing them makes timetables unsolvable, and how to classify your own rules.
- [How automatic generation actually works](https://wise-tt.com/resources/how-automatic-timetable-generation-works/): What a timetabling engine does, why academic timetabling is computationally hard, and what determines whether automatic generation produces a usable result.
- [Improving room utilisation](https://wise-tt.com/resources/improving-room-utilisation/): How scheduling drives space efficiency, what room utilisation figures typically reveal, and why the answer is usually not a new building.
- [Index](https://wise-tt.com/resources/index/): An index of the university and course scheduling processes in Wise Timetable: room booking, exam scheduling, clash detection, imports, the REST API, publishing and more. Filter by name and go straight to the paragraph that answers it.
- [Integrating your timetable with your SIS](https://wise-tt.com/resources/integrating-timetable-with-sis/): What SIS integration actually involves, which direction data should flow, and how to scope the work before it becomes the reason your implementation is late.
- [Driving Wise Timetable from the keyboard](https://wise-tt.com/resources/keyboard-shortcuts/): The keys that drive university scheduling without the mouse: switching views, opening a screen directly, type-to-search in every list, and the maintenance keys worth knowing.
- [Linking online classes to the timetable](https://wise-tt.com/resources/linking-online-classes/): How to attach Teams, Zoom or Google Meet links to individual sessions so students and lecturers join with one click from their timetable.
- [Marking bookings, and clearing them out](https://wise-tt.com/resources/marking-and-clearing-bookings/): Two ticks on every booking: one puts it in a batch you delete or keep in one go, one removes it the day after it ends. What each does, and when to use it.
- [Master rooms, and changing a lesson's room](https://wise-tt.com/resources/master-rooms-and-changing-rooms/): A clinic with consulting rooms, a hall that divides: how master rooms work in Wise Timetable, and how to change a lesson's room for one week or for good.
- [CELCAT, module by module](https://wise-tt.com/resources/moving-from-celcat/): CELCAT Calendar, CELCAT Web, Plasma, Attendance Monitoring, Rooming only: what each CELCAT module is called in Wise Timetable, and the one it has that we do not.
- [Syllabus Plus, term by term](https://wise-tt.com/resources/moving-from-scientia/): Activity, Activity Template, Student Set, Zone, Suitability, Availability Pattern, Writeback: what each Syllabus Plus term is called in Wise Timetable, and what actually has to move.
- [TimeEdit, module by module](https://wise-tt.com/resources/moving-from-timeedit/): TE Core, AutoPilot, Preferences, Viewer, Reserve, Exam, Allocate: what each TimeEdit module is called in Wise Timetable, and what the three most-asked-about ones actually map to.
- [Untis, module by module](https://wise-tt.com/resources/moving-from-untis/): Vertretungsplanung, Kursplanung, Abteilungsstundenplan, Mehrwochenstundenplan: what each Untis and WebUntis module is called here, and the one structural difference that matters to a university.
- [Turning a timetable into a payment report](https://wise-tt.com/resources/paying-lecturers-from-the-timetable/): Hourly rates per lecturer and per kind of teaching, and a report that works out what is owed from what each person actually taught. How payments.txt is written and what the Personnel Record Report counts.
- [Planning clinical rotations for a whole year](https://wise-tt.com/resources/planning-clinical-rotations/): Planning clinical rotations: specialities, departments and their capacity, the weeks to leave out, checks against lectures, and handing the plan to the timetable.
- [Four ways to publish a timetable, and who each one is for](https://wise-tt.com/resources/publishing-a-timetable/): A link, an embedded view, a calendar subscription or an app. What each route is good at, what it cannot do, and which of them a student, a lecturer and a visitor each need.
- [What a recurring room booking really is](https://wise-tt.com/resources/recurring-room-bookings/): Why one repeating booking can become several, what fortnightly and monthly patterns really mean, and why a clash check must see more than the public timetable.
- [Timetable reports for university management](https://wise-tt.com/resources/reports-for-university-management/): The reports senior management asks for, what they reveal, and how to produce them from the live timetable rather than from a manual survey.
- [Running exam registration in the timetable](https://wise-tt.com/resources/running-exam-registration/): Exam registration without a student information system: deadlines, one date per course, the SIS's own rules, over-full rooms, office overrides and the examiner's list.
- [The annual timetable cycle](https://wise-tt.com/resources/schedule-build-cycle/): What happens between one academic year and the next: the data collection exercise, the rollover, the build phases, and why the calendar rather than the software decides how long it takes.
- [The school edition and the university edition](https://wise-tt.com/resources/school-edition-and-university-edition/): Two editions built from one source: what the school edition changes about the day, the branch and the generator, and the one thing to watch when a school edits its timetable in the browser.
- [Setting up Microsoft sign-in](https://wise-tt.com/resources/setting-up-microsoft-sign-in/): Microsoft Entra ID single sign-on for a whole school: one approval by your Microsoft 365 administrator, two settings, and what Wise Timetable asks for and checks.
- [Signing in with Microsoft](https://wise-tt.com/resources/signing-in-with-microsoft/): Staff sign in to the web timetable and the browser administration with the Microsoft 365 account they already have. The steps, and what each message means.
- [Space utilisation surveys](https://wise-tt.com/resources/space-utilisation-surveys/): How space utilisation is measured in higher education: frequency rate, occupancy rate and the utilisation figure they combine into, what a survey typically finds, and why the timetable decides the answer.
- [Covering an absence without breaking the timetable](https://wise-tt.com/resources/substitutions-and-cover/): Four ways to handle a lecturer who cannot teach, who has to be told, and why recording who covered whom matters more than the change itself.
- [What a timetable reveals about people](https://wise-tt.com/resources/timetable-data-protection/): A university timetable is personal data about staff and students. What it discloses, which parts are more sensitive than they look, and the controls to insist on.
- [How long it takes to get a timetable live](https://wise-tt.com/resources/timetable-go-live-timeline/): A realistic timeline for a first academic timetable: what takes days, what takes weeks, which stage actually dominates, and what makes year two so much shorter.
- [Putting the timetable in your VLE](https://wise-tt.com/resources/timetable-in-your-vle/): What it actually takes to show each student their own timetable inside your VLE or calendar: a subscribable iCalendar feed and a documented REST API, and what we do not publish.
- [Timetables on campus digital signage](https://wise-tt.com/resources/timetables-on-digital-signage/): What to display on campus screens, where to put them, and why signage timetables are so often out of date.
- [A glossary of timetabling terms](https://wise-tt.com/resources/timetabling-glossary/): Clash or conflict, module or course, invigilator or proctor, room booking or room reservation. What each term means, where it is used, and the ones that mean the opposite in another country.
- [What to ask for in a timetabling RFP](https://wise-tt.com/resources/timetabling-rfp-checklist/): A requirements checklist for scheduling and timetabling software procurement, covering integration, publishing, security, support and the commercial questions most tenders usually omit.
- [Timetabling alongside Banner](https://wise-tt.com/resources/timetabling-with-banner/): CRN, SSASECT, term code, Part of Term, Schedule Type, the Meeting Times and Instructor block: which Banner field holds what a timetable needs, and which direction it travels.
- [Timetabling alongside Callista](https://wise-tt.com/resources/timetabling-with-callista/): Unit, unit code, unit set, course, teaching period, academic period, class list: the Australian vocabulary Callista uses, and the two-step enrolment that catches everyone who learned timetabling in Britain.
- [Timetabling alongside Ellucian Colleague](https://wise-tt.com/resources/timetabling-with-colleague/): CRSE, COFF, SECT, CREQ, meeting times, faculty instructional assignment: which Colleague form holds what a timetable needs, in the four-letter mnemonics a registrar actually says out loud.
- [Timetabling alongside PeopleSoft](https://wise-tt.com/resources/timetabling-with-peoplesoft/): Course Offering, Class Section, Associated Class, Component, Facility ID, Enrollment Capacity: which PeopleSoft object holds what a timetable needs, and why the Associated Class is the one to get right.
- [Timetabling alongside SITS](https://wise-tt.com/resources/timetabling-with-sits/): MOD, MAV, SPR, SCE, SMO: which SITS record holds what a timetable needs, which direction each one travels, and what a SITS extract has to contain.
- [Timetabling alongside UNIT-e](https://wise-tt.com/resources/timetabling-with-unit-e/): Learners not students, learning aims, the ILR return, registers and guided learning: the further education vocabulary a timetable has to speak, and what UNIT-e holds that it needs.
- [Timetabling alongside Workday Student](https://wise-tt.com/resources/timetabling-with-workday-student/): Course Definition, Course Section Definition, Course Section, Academic Period, Meeting Pattern, Delivery Mode: which Workday Student object holds what a timetable needs.
- [How to build a university timetable](https://wise-tt.com/resources/university-timetable-guide/): A practical guide to building a university timetable, from data collection through constraint definition, generation, conflict resolution and publication.

### Companion products

- [Wise Event Planner](https://wise-tt.com/companion-products/event-planner/): Venue booking and event management with an eleven-stage approval lifecycle, six user roles and a finance view. For institutions that hire out their space.
- [Wise Exam Planner](https://wise-tt.com/companion-products/exam-planner/): A standalone web application for building the examination calendar: exam blocks, programmes, years, branches, subjects and examiners, with printable output.
- [Option Selector](https://wise-tt.com/companion-products/option-selector/): Let students choose and rank their optional modules online, then build the timetable around what they actually chose. Min/max rules per option set, live validation, ranked preferences.
- [Wise Time Planner](https://wise-tt.com/companion-products/wise-time-planner/): Scheduling software built around individual students rather than cohorts: tuition centres, language schools, music schools and driving schools. Web based, with per-student reports.