Every room, one screen
The whole day or week for every room, with filters for seats and equipment. Rooms are listed by section and building, with a Building filter.
Try it in the demoRooms booked in a few clicks. Doors that know.
Find a free room, book it, get it approved – and watch it appear in calendars, on phones, on lobby screens and on the panel beside the door. In the browser, with nothing to install.
- No double bookings
- Optional approval
- Screens and door panels
- Thirteen languages
- Built on 23 years of Wise software, in use at universities and colleges worldwide
- ISO/IEC 27001 certified supplier
- In any browser, nothing to install
- Thirteen languages
- A free live demo, no sign-up
✨ All in one web application
Everything a building needs for its rooms
One place for the people who book, the booking office that decides, and the screens that show it. Nothing to install, nothing that expires.
Book without clashes
Every date is checked before saving; a clash comes with free hours and free rooms instead. Bookings can repeat, and every date is shown first.
How a booking goesApproval, if you want it
New bookings wait for the booking office, already holding the room. The decision letter is in the institution's own words.
About approvalsDoor screens with a QR code
A tablet by the door shows one room, free or in use, and books it on the spot - on the screen or with a phone and its QR code.
About room panelsSignage and message canvas
Today's bookings on any screen in the building, plus a message canvas of pictures, YouTube, PDF, HTML or text on the displays and on a room's door screen.
About signageGuests at the door
Where the administrator allows it, a visitor books a room as a guest from its door screen. The booking always waits for approval.
About guest bookingBuildings and sections
Rooms belong to buildings with a short code, and to sections; the room overview lists them that way.
About buildingsMicrosoft 365 sign-in
Staff use the account they already have. Only your own tenant is let in, and WBS reads no mail or files.
About sign-inCalendar subscription feed (iCal)
Follow any room or person in Outlook, Google or Apple Calendar; the subscription updates itself. Free Wise apps for iPhone and Android.
About calendarsREST API
Rooms, free and busy, bookings and approvals for the institution's other systems, under the same rules as the booking form.
About the APIReports that answer the question
Room utilisation, unused rooms included, and every booking by date - to Excel, PDF or print.
About reportsSelf-contained administration
One frame with eight tabs behind the dashboard icon: Overview, Approvals, Rooms, Users, Room setup, Booking types, Access and Settings. Nothing else to install.
About administration🚀 Quick as a click
How it works in three steps
Two of them are yours. The third happens by itself.
Find it and book it
Pick a free room on the overview, then the day and the hours. Every date is checked before anything is saved, so nobody books over you.
The booking office says yes
Where approval is on, the booking waits - already holding its room - and the person gets a letter with the decision.
It shows up everywhere
At once on the room overview, in calendar subscriptions, on phones, on the signage screens and on the panel beside the door.
📷 Real screens
See it for real
Screens of the live demo - an invented institution with twenty rooms. Swipe, or use the arrows.
Little things that make the overview pleasant
- A funnel filters the rooms: the smallest number of seats (Seats ≥) beside the equipment ticks - only rooms with at least that many seats and all the equipment stay, and a badge says how many filters are on
- Optionally the seats follow each room's name - Lecture Hall A (45) - a setting the institution chooses
- Press the + on a free stretch and the booking form opens with that room, day and hour filled in; its tooltip names only the start time
- Rooms belong to buildings, each with a short code, and optionally to sections; the overview lists them by section and building, with a Building filter beside the funnel
- Opened on a weekend, the overview starts on the next working day
- Hide empty rooms and Compact room view are personal options, remembered in your own browser
- My bookings stands beside the booking form, and on a full-HD screen it shows four or five whole cards
Integrations and security
What IT usually asks first. The REST API and integrations.
| Topic | In WBS |
|---|---|
| REST API | Everything WBS shows is available through a documented REST API (JSON over HTTPS): rooms, booking types, free and busy, bookings, approvals. Writes follow the same rules as the booking form. |
| Microsoft 365 | Staff sign in with their Microsoft 365 account (OpenID Connect with PKCE). Only the institution's own tenant is let in; WBS asks for openid, profile and email and reads no mail, files or directory data. |
| Calendars | Subscriptions for Outlook, Google Calendar and Apple Calendar, and .ics downloads. |
| Your website | The room overview embeds in the institution's own website. |
| Hosting | A cloud service run by Wise Technologies, with updates and daily backups; where policy requires it, it can also be installed in the institution's own network. |
| Security and privacy | Wise Technologies holds ISO/IEC 27001:2022. All traffic is HTTPS. The institution is the controller, Wise the processor; a data processing agreement is available. Security and privacy. |
How an institution starts
A new institution is usually live within a few days. Wise does the setting up; the booking office decides.
Your site
Wise creates the institution's WBS address and code, with its language, time zone and logo.
Rooms and people
Sent as a spreadsheet and imported by Wise - or entered in the administration.
Rules
Booking types and colours, who may book which rooms, whether bookings need approval.
Sign-in, signage, training
Passwords or Microsoft 365; the displays and door panels; an online session for the booking office.
Modules and documentation
Every part of WBS has a page of its own, and the full manual is free to read.
Questions schools ask first
Is there anything to install?
No. WBS runs in any current browser on a computer, tablet or phone; signage displays and room panels are web pages too. The mobile apps are optional.
Can two people book the same room?
No. Every date is checked before saving, and a booking waiting for approval already counts as taken.
Can we try it?
Yes: the live demonstration is open, with twenty invented rooms. For your own rooms, request a demo.
More questions?
They are on the questions page.
See WBS with your own rooms
Book an online presentation. We set up your rooms and your booking rules, and a new institution is usually live within a few days.