Exams and grades
Exam records, online grade entry, rules that say why, sign-off and the transcript.
Study and exams
Degree audit
The audit sets a student’s passed, registered and recognised subjects against what the degree asks for — the credits, the required subjects, the elective groups, the thesis — and says what is still needed for the next year and to graduate. It reads the same grades and averages as the transcript, so the two never disagree.
- Correct on the defaults, before anybody sets a rule
- A what-if for a change of programme or branch
- A printed report anybody can check by its code
What it does
- One student on one page. Every requirement marked satisfied, in progress, missing, later or waived, with the subjects that count toward it, the credit bars and both averages — the plain one and the one weighted by credits.
- What is still needed, said twice: to enrol in the next year (its credits and the subjects that must be passed first) and to graduate.
- The curriculum the student actually follows. A student follows the curriculum of the year they first enrolled in the programme, so a later reform does not change the rules half way through their study.
- What-if. The same audit against another programme or branch shows which passed subjects would count after a transfer. Nothing is saved.
- A programme’s year as a cohort: who is on track, at risk or ready to graduate, each with the reason in words — searched, paged and exported as a file.
- Recognised subjects. A recognition request decided in favour is written into the record with its decision number, and the audit counts it like a pass. Grades are not changed.
Degree requirements, in plain words
The Degree requirements screen holds what each programme and curriculum version asks for. An empty field is the default, which is named under it — a school that never opens the screen still gets a correct audit.
- Credits for the degree and for each year; by default the programme’s total, divided by its years.
- Elective groups: “choose N subjects, or at least X credits, from this list”, per year or for the whole degree.
- Caps on recognised credits and on free electives taken outside the programme.
- The final thesis, required by default in a first, second or third-cycle programme.
- The next year’s condition: its credits, and the subjects that must be passed first. It is the same condition the admission and enrolment module uses for enrolment into the next year — one rule, not two copies of it.
How it is used
The office opens a student
By name or enrolment number; one match opens the student. The audit is read where the grades are, next to exams and grades.
The cohort shows who needs attention
A programme’s year, filtered by state. A student at risk has something of a past year missing, or a subject whose attempts are used up — and the list says which.
The student follows the same picture
“My progress” on the student portal shows the student their own audit, in the same words the office reads.
Before the defence and the diploma, the audit asks
Credits short, a required subject not passed, an elective group not complete: each is asked as a question before a defence is scheduled and before a diploma is issued. The office can continue with a reason, and both are logged.
A progress report on paper
A PDF of the audit in the school’s document language, registered with a verification code and a QR code. Whoever holds the paper can check it on a public page that needs no sign-in.
Rules and rights
- Verify, do not refuse. What the audit finds open is a question with “Save anyway” and a reason; only what the record cannot hold — a subject or a request that does not exist — is refused.
- The recognition asks too: a request not approved, a subject already passed, a second recognition of the same subject.
- Nothing is overwritten. A recognised subject is never changed or deleted; a mistake is revoked with a reason. A printed report can be revoked, and the public check then says so, with the date.
- Each subject counts once, toward one requirement only.
Questions about the degree audit
Do we have to describe every programme before the audit works?
No. Without any rules the audit works from the curriculum: its required subjects, the year’s electives as one group, the programme’s credits divided by its years, and the thesis where the programme has a cycle. The school writes a rule only where it asks for something else.
What happens when a curriculum is reformed?
The reformed curriculum is written beside the old one, with the first year it holds for. Students who enrolled before it keep their version; a reform of one year of study leaves the other years as they were.
Can a student see their own audit?
Yes, as “My progress” on the student portal: what is satisfied, what is still needed, and both averages.
How does a recognised exam get into the audit?
Through a recognition request. When it is decided in favour, the office writes the recognised subject into the record with the decision’s number, and the audit counts it at once, up to the school’s cap on recognised credits.
Works with
Each module works on its own. These are the ones it does more with.
Assessment
The subject holder’s own scheme: components, points, weights and grade bands.
Requests and decisions
Students’ requests with attachments, answered with numbered decisions.
Completion of study
The thesis from topic to defence, the diploma and the Diploma Supplement.
See Wise Ed on your own school
Book an online presentation. We will walk through how your student office works today and show you the same job in Wise Ed — with your programmes, not a demonstration dataset.