Weeks of puzzle-solving every term
A conflict-free timetable, generated from your own rules in minutes. Lock what must not move, compare variants, and every clash across rooms, lecturers and groups is flagged the instant it appears.
The complete academic scheduling platform
Every term someone has to fit hundreds of lecturers, students and rooms into one timetable, and we know how much rests on them. For over twenty years we have helped them do it: a clash-free timetable and a push notification to every affected phone the moment anything moves. When you need help, you reach people who know timetabling inside out, not a ticket queue.
- Push notifications the instant a class moves
- Support included for as long as you use it
- Booking, exams, mobile and signage included
- Published pricing, per timetable
We came to Wise having assessed the other solutions out there, against a backdrop of clunky software and appalling service. The cost was a concern to us, but I could not have been happier with the Wise solution — they have been extremely helpful and delivered a product that works very well, doing all we ask of it. We do not have any association with Wise other than being a happy customer.
Six problems every timetabling office knows
Twenty-three years of university deployments have taught us which problems come first. This is what Wise Timetable does about each of them.
Changes that nobody hears about
When a class moves, every lecturer and student it affects gets a push notification on their phone, and the web pages, campus screens and calendar feeds update from that same change.
A different system for every job
Room booking, exams, the mobile apps, campus signage, reports and a documented API come with the timetable in one licence, all working from the same data — not as add-ons bought one by one.
Chasing lecturers for their availability
Where your institution allows it, lecturers book the hours they are free in a browser. You watch completion live, reminders go out automatically, and generation runs straight off what they entered.
Switching feels like starting from zero
We set up hosting, import your existing timetable and put your web pages in place in a few days. It is routine for us, and the part we do better than anyone else in our market.
Software nobody answers for
Support is in every licence, not sold as a tier: a named account manager, a 24-hour response target, and the hardest questions answered by our own development team.
If your lecturers book their own hours
Not every institution works this way, and Wise Timetable does not ask you to. Where yours does, lecturers book the hours they are free in a browser and generation runs straight off that availability — nothing to chase, nothing to retype. Lecturer availability, in full.
The timetable changes. Everyone knows within seconds.
A room falls through at eleven. A lecturer calls in ill. A session moves one building across campus. The question that decides whether your timetabling system is trusted is not how quickly you can fix it — it is how quickly the people affected find out.
Wise Timetable sends a push notification to the phone of every lecturer and every student a change touches, at the moment it is published. Not a digest overnight, not a notice on a web page nobody thought to reload — a notification on the lock screen, in the free iOS and Android apps, naming what moved and where it moved to.
This is worth being precise about, because it is where most timetabling systems stop. The usual way to publish a schedule to a phone is a calendar subscription or a web page, and both are pull media: the phone asks, on its own schedule, and gets whatever is there. Neither can originate a message. A calendar feed can update silently overnight and the student walks to the old room in the morning — technically correct, practically useless. Publishing is not notifying, and only one of them prevents an empty lecture theatre.
The same event also raises an email to the lecturers involved, refreshes the published web pages and the campus displays, and updates the ICS feeds — from the one change, with nothing to announce by hand. Automated tasks run the whole chain server-side, so there is no step anyone can forget on a bad morning.
What actually reaches a phone
- A class is moved, cancelled, rescheduled or given a different room
- A substitute lecturer is assigned to a session
- An examination is scheduled, moved or given a seating allocation
- A reminder ahead of a session, for institutions that want one
- Only to the people the change affects — not a broadcast to the whole faculty
A complete timetabling system, not a scheduling engine with add-ons
Most vendors sell you a generator and then charge separately for room booking, exams, mobile apps and reporting. Wise Timetable includes all of it in one licence.
Get your data in
Excel, CSV, XML, REST API or manual entry — mixed freely. Ready-made templates for common student information systems, and custom import mapped to your own file format.
Lecturers book their free time
Where your institution allows it, open the web booking system to your teaching staff and they book the hours they are available themselves. Live completion tracking, automated reminders, and generation runs straight off it.
Constraints that reflect reality
Working hours, lunch breaks, maximum daily load, room locks, travel time between buildings, condensed or spread teaching — hard rules and soft preferences, handled differently.
Automatic generation
One click produces a conflict-free timetable in minutes, not months. Lock anything you want fixed and let the system build around it. Generate several variants and compare them.
Conflict detection
Clashes across rooms, lecturers, groups and equipment are detected the instant they are created, with a safe swap tool that tells you whether an exchange is possible before you commit.
Room booking included
Lecturers reserve labs, meeting rooms and consultation slots themselves, limited to the rooms they are entitled to, with an optional approval queue. Fully integrated with the main timetable.
Exam scheduling
A dedicated final-exam module with seating plans and invigilator assignment, respecting gaps between papers and student-level clash rules.
Publish everywhere
Ready-made web pages, iOS and Android apps, campus digital signage, PDF and Excel reports, calendar feeds and automated mass email — all from the same source.
Documented API
A documented REST API for reading and writing, plus scheduled synchronisation with your student information system, HR system and institutional databases.
Administration in a browser
The whole timetable office, not a viewer: data, lecturer availability, automatic generation, bookings, substitutions and reports. Nothing to install, upgraded once on the server for everybody, and several people work on the same timetable at once.
23 yearsof continuous development
16interface languages
< 1 minto regenerate a large timetable
a surprising price (positively ☺︎)Support from people who know timetabling
Support is part of every licence, not a tier you upgrade into, and it does not end after the first year. It continues for as long as you use the system, at no extra cost.
Every request is logged in a tracked help desk, so nothing gets lost — and every one is answered by people, by email or by telephone. The hardest go straight to second-line support, which is the core development team itself: the people who wrote the code you are asking about.
And when your institution needs something the system does not do yet, tell us. Nearly every capability on this site exists because a university asked for it and we built it, rather than explaining why it was out of scope.
Where support enters the price, it is for cover beyond this: faster answers, or support outside working hours and through the enrolment weeks.
Included in every licence
- A named account manager
- A tracked help desk, by email and telephone, with a 24-hour response target
- Second-line support from the core development team
- Three to five days of hands-on training, online or on site
- Every upgrade and every standard module
What our customers put in writing
Eight institutions signed reference letters for us between 29 September and 1 October 2026. Here are four of them, word for word — the highlighting is ours, and … marks a sentence left out. All eight are on Why Wise Timetable.
This term Wise Technologies moved us to its new web platform: our existing bookings were carried over, the old links keep working, and colleagues found the new pages clear and intuitive. We have found the service reliable and the support prompt and personal.
Existing links and QR codes continue to work, student enrolment data from our own export is imported automatically, and students find their personal timetable by entering their student number. … The move was completed quickly, and Wise Technologies answered each of our requests the same day.
The timetable is published on the web for students and staff and shown on a screen in the entrance hall of our building. The licence is renewed every year, and the system is part of our everyday work. Our experience with Wise Technologies is very positive: questions and problems are solved quickly, outside working hours as well when needed.
The timetables are published on the web and on information screens in our faculties, including touch-screen kiosks. In September 2026 they moved to the new Wise Timetable web platform, and all existing addresses and QR codes continue to work. Wise Technologies supports us remotely, reliably and promptly.
How an implementation actually runs
Cloud services can be live in a day, and your existing timetable imported with its web pages in place within a few days. The honest answer is that a first full cycle takes a few weeks, most of it spent on your data and your integrations rather than on our software.
Set up
We host on AWS or install on your own servers, then help you build the initial programme hierarchy and organisational structure. You do not start from an empty database.
Collect
Import what you already have from Excel, your SIS or an API — including the timetable you run today.
Generate
Define constraints, run generation, review the result. Mix automatic and manual placement freely: lock what must not move, let the system solve the rest.
Publish and maintain
Lecturers verify before release. Then publish to web, mobile, signage and email. Mid-term changes take a few clicks and notify everyone affected automatically.
Built for the institution you actually run
The same licence covers a single faculty and a twelve-site university. Pick the closest starting point.
Universities
Faculties with their own scheduling autonomy, shared central resources, and a registrar who has to reconcile both.
Multi-campus institutions
Travel time between sites treated as a real constraint, not an afterthought, with per-campus and consolidated views.
Medical schools
Clinical rotations, small-group teaching, laboratory sessions and hospital placements alongside conventional lectures.
Engineering faculties
Laboratory capacity, split cohorts, equipment-bound sessions and heavy practical loads.
Colleges
Smaller teams without dedicated timetabling staff, where the software has to be usable by one administrator.
Middle East & GCC
Gender-segregated teaching, Friday and Ramadan calendars, Arabic and English interfaces, and regional data residency.
Questions institutions ask first
How long does implementation take?
Cloud services can be set up within a single day. The full process usually runs a few weeks, dominated by data preparation and any integration with systems we have not met before. Training takes three to five days, after which your team is working independently.
Support does not stop at go-live; it continues for as long as you use the system, at no extra cost.
What does it cost?
Wise Timetable is licensed per independent timetable — not per user, per student or per module — and the figure is built from a published list of parameters: the size of the institution, the complexity of its timetable, the number of campuses, the integrations required, and the hosting, security and support commitments behind it.
The pricing page sets out every one of those parameters, and publishes the entry figure for the simplest case we serve — a small school with one site and one timetable. Unlimited programmes, courses and entities run under a single timetable licence.
Do we have to install software on staff machines?
No. The whole administration is available in a browser — courses, lecturers, rooms, programmes, students, bookings, lecturer availability, automatic generation, reports and PDF or Excel output. There is no installer, no deployment package and no local administrator rights to arrange.
There is also a desktop application, and timetabling offices that build the year from scratch often prefer it. An institution runs one or the other rather than a mixture, and either way several people can work on the same timetable at once. Administration in a browser.
Can we keep some hours fixed and generate the rest automatically?
Yes, and this is how most institutions work. Place the sessions that must not move, lock them individually or lock the entire timetable built so far in one action, and run generation. Locked sessions are marked with a key icon and are never touched. The system schedules everything else around them.
We already have our data. How do we avoid retyping it?
Excel and CSV import covers most cases, XML is supported, and there is a documented REST API for direct integration. Ready-made templates exist for common setups, and custom imports can be mapped to your own file format.
Automated import and manual adjustment can be combined at any point, so you are never forced to choose one route for everything.
Read further
- Why institutions choose usThe five arguments, stated plainly enough to check against any other vendor.
- All product featuresThirty-four capability pages, from data import through to digital signage.
- Pricing and what is includedThe full licensing model, published rather than gated.
- Guides and articlesPractical scheduling guidance from twenty-three years of university deployments.
- Frequently asked questionsImplementation, sizing, security, support and integration answered in detail.
- Download the free trialThe full desktop application with every feature enabled, plus a live web demo.
- Connecting faculties and departmentsJoining the separate timetables of one university without forcing everyone onto one grid.
- About Wise TechnologiesWho builds this, and what else we do.
Let us show you your own timetable
Book a 45-minute online presentation. Bring a real scheduling problem from your institution and we will show you how it is handled — not a canned demo dataset.