Student affairs

Student modules, built on the timetable

Electives, clinical rotations, exam dates and exam registration are the student office’s work, and every one of them ends in the timetable. Since October 2026 Wise Timetable does all four itself — on the same data, in the same browser administration — and the students see the result on their phones.

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Included in the standard licence
Students sign in once, for every module
The office is asked, never refused

Four modules, one student office

Each has its own page or section. We switch them on for an institution one by one, as it wants them; exam registration comes with exam periods.

Elective selection

A round per term. The offer opens already filled with the subjects your timetable marks as electives; students choose or rank them on their phones, seeing when each one is taught and what it clashes with in their own week; the result goes back to the timetable as groups with their students.

Clinical placements and rotations

Specialities, hospital sites and their departments, the hours each placement owes. Generate proposes where every group is, week by week; the plan becomes ordinary lessons of the timetable, and each student sees this week’s department, its address and their hours so far.

Exam periods and exam dates

A period and its rules, a proposal for every course’s dates, and every clash in words: the same year too close, shared students, an examiner or a room already taken, teaching still running. Publishing books the rooms, so the exams are in every student’s timetable.

Exam registration

Students register for the published dates and withdraw until the deadline. The student records’ own answers about fees or prerequisites can stop them, with the reason and who to ask. The office overrides with a reason; the examiner gets a list to sign.

What the four have in common

They write into the timetable, not beside it. Placements become lessons and exam dates become room bookings, so whatever already reads the timetable — the web pages, the mobile apps, calendar subscriptions, the screens in the corridors — shows them without anybody copying them across. Electives become groups with their students, ready for the planner to put on the electives’ lessons.
Students sign in once. Their enrolment number and a six-digit code sent to their e-mail, or their institution’s Microsoft account where it uses one. The same phone then works for electives, placements, exams and attendance alike, with no password to forget.
A student is held to the rules; the office is not. When something the office does would break a rule — an elective over its seats, a department over its capacity, a registration after the deadline — the screen names it and asks, and the office decides. Every change is in the log, with who and when.
Students come in from a file. The Students screen reads a CSV export of your student records — numbers, names, groups and, if you have them, subjects — and recognises the columns by their names. Nobody is deleted: a student missing from the file is listed, not removed.
Each reader has their own guide. The student office, the students and the examiners each get a guide written for them, linked from their own screen. The placements and exam guides are in English, Slovenian and Croatian.
Thirteen languages. Every screen speaks the thirteen languages the rest of the web timetable does.

Where they start, and where they stop

The modules work from what the timetable already knows: programmes, years, groups, subjects, rooms and lecturers. A student has to be in the timetable with their groups — imported from the student records or kept there — before their page has anything to show them.

They do not replace the student information system. Grades, fees, attempts and the formal record stay where they are; exam registration reads the system’s own answer about fees or prerequisites from a file and shows it to the student, it does not work it out. Elective choices, exam dates and exam registrations each export as a CSV for the student information system.

Where the timetable is published from the desktop application, every computer that publishes needs version 15.4.90 or later, or a publish would overwrite what the modules wrote. Before electives or placements are handed to the timetable, the screen checks the version each of those computers last published with and names any that needs updating.

See Wise Timetable on your own data

Book a 45-minute online presentation. We will walk through your institution's scheduling problem, show how Wise Timetable handles it, and answer anything your team wants to test.