Student records
Programmes, subjects, the curriculum and the student record, every change kept.
Reporting and connections
National reporting
Each country keeps a national register of higher education, and every institution reports its students to it: each enrolment, the events that end or change a study, and after each year the credits each student achieved. Wise Ed prepares all of it from its own records and reports through one adapter per register. The first is eVŠ, in Slovenia; another country’s register is built when the first school there needs it.
- What is still to be reported, student by student
- Every request checked before it leaves the school
- A person approves every batch
What it does
In Slovenia, the eVŠ adapter:
- Knows what is still to be reported, and what stops it, student by student and in plain words — an enrolment, a graduation or a withdrawal, and the year’s credits report.
- Says what is late. An enrolment or an event waiting longer than the school’s setting, and the year’s report as its due date comes near, appear in the office’s work queue.
- Builds batches: one kind of record and one academic year each, with its records, its problems and its steps.
- Checks every request against the register’s own schema before anything leaves the school.
- Keeps one page per student with the facts only the register asks for.
- Keeps the register’s code lists, read, searched and updated from the file the ministry publishes, with the school’s settings, the programmes’ codes and the certificate’s state on one screen.
How a batch goes
The batch is assembled
From everything of one kind and year the register has not been told about. Each record is mapped from the student’s data; anything that does not map is named.
The office fixes the data
In the record, not in the batch. The batch checks itself again every time it is opened.
A person approves it
Records that still have problems are held back — asked first, never silently — and the request is written and frozen on the batch.
It is sent and marked sent
The office submits the batch in the register and marks it sent in Wise Ed.
The answer is recorded
Record by record, from the register’s own answer file or by hand. A record the register refuses lets go, so the next batch picks it up again by itself.
Rules that ask
- Verify, do not refuse. A batch for a year before the school’s first reporting year, a report before its year has ended, a second open batch of the same kind and year, approving with problems left: each is asked, and done when confirmed.
- Refused only what cannot be: a batch with nothing in it, or a step its status does not allow.
- Corrections the register’s way. A wrong enrolment is cancelled and then sent again correctly; nothing already sent is rewritten.
- Several campuses. The place where a programme is delivered is filled from the student’s campus.
- Shown only where it belongs. The section appears only at a school whose country profile names this register; a school in another country has none of it.
Not yet
- Sending through the register’s web service. In Slovenia, the call to eVŠ is built as far as a dry run: everything it would send is built and checked, but no connection is opened until the school’s qualified certificate is installed and registered. Until then the office submits each batch in the register itself (in Slovenia, eVŠ).
- The check of each enrolment that Slovenia’s register is introducing is not built yet.
- Other countries’ registers are built per country, when the first school there needs them.
Questions about national reporting
Which countries’ registers does Wise Ed report to?
Today one: eVŠ, in Slovenia. The module is built as one adapter among others, so another country’s register is added as its own adapter when the first school there needs it.
Where do the applications come from?
In Slovenia, from the national application system’s export, into admission. Reporting starts from the enrolments that follow.
What happens to a record the register refuses?
Its answer is kept on the record, and the enrolment becomes “still to be reported” again. The office corrects the data, and the next batch takes it up.
We used another system until now. What about earlier years?
The school sets the first academic year Wise Ed reports. The years before stay as the earlier system reported them.
Works with
Each module works on its own. These are the ones it does more with.
Admission and enrolment
Calls, applications, ranking, the online enrolment form and certificates.
Completion of study
The thesis from topic to defence, the diploma and the Diploma Supplement.
See Wise Ed on your own school
Book an online presentation. We will walk through how your student office works today and show you the same job in Wise Ed — with your programmes, not a demonstration dataset.