Lecturers’ work
Each lecturer’s month taken from the timetable, checked, approved and paid.
Money and staff
Lecturer self-service
What lecturers used to ask the student office for, or send it by e-mail — an absence, the times they cannot teach, their office hours, a new phone number, the list of a subject’s students — done on their own page of the web timetable. What they hand in lands in the student office’s work queue, and the office settles it lesson by lesson, in the timetable itself.
- An absence reported in one press, on the morning it happens
- My students: each subject’s students, with an export
- Roll call by hand, after the lesson if need be
- Office hours and room on the public timetable, never the e-mail
What it does
- A home page of what is waiting, each with one button: an absence still being arranged, an availability window not handed in, messages to answer — and, with Lecturers’ work and Exams and grades on, the month to hand in and the records to grade.
- An absence in one press. The page opens on today with today’s lessons ticked, so a lecturer with a fever picks a reason and presses one button. A longer absence is up to 31 days, with a note and, if the school allows it, a colleague who could cover.
- The lecturer sees what became of each lesson — covered by whom, cancelled, held as planned or still open — and can withdraw an absence until the office starts on it.
- Availability inside the office’s window. Before planning the next timetable the office opens a window; lecturers mark each slot of the school’s hour grid free, rather not or cannot, and hand it in. One tap per cell on a phone; it works by keyboard and without JavaScript too.
- Office hours and room are saved at once. E-mail and phone belong to the timetable’s lecturer record, so a change to them goes to the office as a request to approve.
- A contact card where students look: office hours, room and phone under the lecturer’s name when the public timetable shows their week, and in the student portal’s list of lecturers. Never the e-mail address.
- My students. Every subject the lecturer holds, teaches in this year’s timetable or assesses, and for each its students: name, enrolment number, programme and year, the subject’s groups they are in, the school e-mail, and two marks — repeating, and a special status with exam rights (only that there is one, never which, and nothing of health). Filtered by group, exported as Excel or CSV, every export logged; the school can switch exports off. From the list the lecturer writes to one student or sends an announcement to a group, and sees each student’s attendance rate in the subject.
- Roll call by hand. Today’s lessons and those of the days before, each with the state of its attendance list: one tap per student, the same list the timetable’s QR code fills. See Attendance.
How an absence is arranged
The lecturer reports it
The days, their lessons in those days as the timetable has them, a reason and a note.
It lands in the work queue
One row per absence. The office opens it and sees every lesson of those days, the note and the colleague proposed.
Each lesson is decided
Cover lists who could take it, best first: free at that time, on the subject’s list, with the fewest lessons covered so far. Cancel the lesson marks it cancelled for that week. Leave as it is changes nothing.
The timetable changes, and people are told
A cover is a real substitution, on the students’ timetable at once. Through Messages the substitute, the lesson’s students and the absent lecturer each get a notice.
Anything can be undone
Undo puts the lesson back as it was, and tells the same people again.
Rules that ask, not refuse
The reasons for an absence, how far back one may be reported without a question (seven days), proposing a colleague, contact changes and automatic notices are the school’s settings.
- Questions, not refusals. An absence long past or overlapping another, covering a lesson already held or with a colleague not on the subject’s list, availability after the window closed: each is asked and done once confirmed. Only one rule is never set aside — nobody teaches in two rooms at once.
- A lecturer sees only their own absences, availability and profile. The office’s screens — Absences, Availability, Contact changes, Self-service settings — are given per role.
- Notices are kinds of their own, ruled by the school like any alert and switched off by each reader. Nobody is told about a lesson already held, and students never see why a lecturer is absent.
- A school without groups still reaches the right students: the lesson’s attendance roster stands in for its groups.
- Safe across a timetable publish. Everything is kept by the lecturer’s and the lesson’s permanent identity, so republishing from the desktop never moves an absence onto somebody else.
Not yet
- Availability does not feed automatic timetabling. The planner reads the hand-ins on the office’s screen, beside the timetable; Wise Ed does not write them into the lecturers’ constraints in Wise Timetable.
Questions about lecturer self-service
Does a covered lesson really change the timetable?
Yes. It is the same substitution the timetable’s own screen makes: the substitute’s name is on the students’ timetable at once, and a cancelled lesson carries the school’s own word for “cancelled” for that week.
Can a lecturer change their e-mail address themselves?
They ask on their profile page; the office approves, or rejects with a reason the lecturer reads there. An approved e-mail goes into the timetable’s lecturer record. The timetable has no phone field, so an approved phone number is kept in Wise Ed, for the contact card.
Do we need the other Wise Ed modules for this?
No, it works on its own; the modules it works with add their rows to the lecturer’s overview.
Works with
Each module works on its own. These are the ones it does more with.
Attendance
Roll call by the lecturer, QR attendance from the timetable, and alerts before it is too late.
Exams and grades
Exam records, online grade entry, rules that say why, sign-off and the transcript.
Messages
Direct and department messages, announcements, alerts and text messages.
Built on Wise Timetable
Why a student office on the timetable’s own data does what others cannot.
See Wise Ed on your own school
Book an online presentation. We will walk through how your student office works today and show you the same job in Wise Ed — with your programmes, not a demonstration dataset.