Administration
Switching modules, roles per menu item, code lists, campuses and languages.
Who it is for
For IT and administrators
Wise Ed runs in the browser, beside the school’s Wise Timetable, with nothing to install on the office’s computers. The school’s administrator decides which modules are on, who sees which screen, which systems may read and write through the API, and what personal data may leave. Every change is on record, and the school’s data comes out in one file whenever it wants.
- Office access only for the timetable’s administrators
- One API key per system, each with its own scopes
- Health and accommodation records never leave Wise Ed
Who gets in, and what they see
- The office door. Office users sign in with their timetable administration account; only a lecturer record that carries the Administrator tick opens Wise Ed.
- The configAdmin list, set up by Wise Technologies, names the people who always see every screen, switch modules on and off, and build the roles.
- Roles per menu item. Each item is closed, open to view or open to view and change, and a role can be limited to some campuses. Roles add up; a change is enforced at once.
- Students and lecturers sign in on the timetable site: students with their enrolment number and a six-digit code by e-mail, and with the school’s Microsoft account where the school uses it. The school’s Microsoft 365 administrator approves the app once.
- Parents, payers and sponsors sign in with their e-mail address and a six-digit code, and see only what the student shares.
Connections
- The public API, with one key per system — an ERP, a bank connector, a web form, Make or n8n. Each key has its scopes (reading and changing apart), and may be limited to addresses, a last day, calls a minute and campuses. The documentation comes with the key.
- Zapier and webhooks. Events such as a new application, an issued invoice or a grade entered go to Zapier or to an https address of the school’s own, each delivery signed with the webhook’s secret.
- What may leave Wise Ed is switched per kind of data: e-mail and phone, home address, birth, national ID, request answers, invoice lines. Health, study accommodations and support records never leave.
- The learning platform: Moodle sync and LTI 1.3, with grades appended, never overwritten.
- Accounting gets the period’s invoices, lines and payments as Excel or CSV, or reads them through the API.
Where the details are
The platform pages, and the modules IT is asked about first.
Integrations
Public API, Zapier, webhooks, Moodle and LTI, Microsoft sign-in, accounting.
Data and privacy
Roles, logs, consents, what never leaves Wise Ed, and the full export.
LMS integration
Moodle sync and LTI 1.3 for Moodle, Canvas, Brightspace and Blackboard.
Campuses
Several sites in one school: students, programmes, documents and rights per campus.
Data in and out
Import from files with a dry run and undo, export from every list, and the full export.
Logs, and the way out
- Every record has its history: who changed what, when, and from what to what. Changes to roles and every module switch are logged, a switch with the reason its author gave.
- Reads of sensitive data are logged too, such as a student’s national ID read through the API.
- The full export is one ZIP file: a CSV per table, the real files, a description of every column and a checksum of every file. Passwords and keys are left out. See data and privacy.
Questions from IT
Do we have to run a server?
No. Wise Ed is a web application at the school’s own address under wise-tt.com, beside its Wise Timetable; the office, lecturers and students need only a browser.
Who can give a system access to our data?
Until roles are switched on, only the people on the configAdmin list see API keys. Once roles are on, the configAdmin people may give that screen to a role like any other.
Can we switch a module off without losing data?
Yes. A module switched off is hidden from everybody and deletes nothing; switched on again, everything is back as it was.
See Wise Ed on your own school
Book an online presentation. We will walk through how your student office works today and show you the same job in Wise Ed — with your programmes, not a demonstration dataset.