Exams and grades
Exam records, online grade entry, rules that say why, sign-off and the transcript.
Study and exams
Assessment
How a subject is graded, written by the lecturer who holds it: the parts of the grade, what each is worth, what must be passed, and from which per cent each grade starts. Points are entered as the year goes; at the exam they propose a grade with its reasons, and the examiner confirms it on the exam record.
- Defined by the subject holder, on the lecturers’ web pages
- A proposed grade says why, and is not a grade until confirmed
- Students see the published scheme and their own points
What it does
- One scheme per subject and academic year. Its parts — a colloquium, the written exam, an oral exam, a seminar paper, lab work, a project — each with its maximum points and its weight in the final grade. The kinds of part are the school’s own list. A new year starts as a copy of last year’s scheme.
- Minimums where the lecturer wants them. A part can ask for a minimum to pass it, in points or per cent; it can be required or optional; and where a part has several attempts, the best or the last one counts.
- Conditions for the exam. A part marked as a condition becomes one of the subject’s coursework obligations, met when its minimum is met. Where the school’s exam rules ask for coursework, exam registration in Wise Timetable asks it like any other obligation, and a student who has not met it is told why.
- From per cent to grade. The weighted total, as a whole per cent, is read against bands — on a 5-to-10 scale, 6 from 50 %, 7 from 60 % and so on. By default the bands are the school’s, made from its own grade scale and pass mark; the lecturer may write their own.
- A points grid. One student per row, one part and attempt per column, searched and paged, typed from the keyboard — or a CSV or Excel file read in, with a preview of every cell it would change before anything is saved.
- Points from the learning platform. With LMS integration, a Moodle gradebook column — or another LMS’s, through LTI — is mapped to a part of the scheme and its points carried in. Nothing arrives without a person mapping and carrying it. Where the school switches it on, published points and confirmed final grades go back into the LMS gradebook.
How a subject is graded through the year
The holder writes the scheme
On the lecturers’ own pages of the web timetable, under How my subjects are graded, starting from last year’s. A draft is always saved, whatever is still wrong with it; the problems are named beside it — weights that do not add up to 100 %, a gap or an overlap between two bands, a minimum above the maximum.
The scheme is published
From then on the students see it. Publishing a scheme with problems is asked, not refused.
Points are entered
Every lecturer of the subject enters points in the grid or imports them from a file. Points above a part’s maximum are asked about before they are saved.
The points propose a grade
For every student, with its reasons in words: “Colloquium 2: 42 % — below the 50 % minimum.” Working out a proposal writes nothing.
The examiner confirms it on the record
On the exam record, the proposals are confirmed with one click. Only then is a grade written — through the record’s own rules and questions (a fourth attempt, a subject passed before), append-only like every grade in exams and grades.
Who defines it, and who sees it
The school decides who writes a subject’s scheme. The default is the subject holder alone.
- The subject holder defines the scheme — the holder named in the subject catalogue. A school may instead let any lecturer of the subject define it, or leave it to the student office. A subject whose catalogue names no holder stays with the office until one is named, and its lecturers are told so.
- Every lecturer of the subject reads the scheme and enters points, whoever defines it.
- The student office always sees the scheme on the subject’s page. Where the lecturers define it, a change by the office is an override with a reason, kept in the scheme’s history.
- A lock date, if the school wants one. After it, a change to a published scheme needs a reason, is counted on the scheme and kept in its history, and the subject’s students receive a notice with the reason.
- Students see what is published. In their portal, under How my subjects are graded: each subject’s scheme and their own points, part by part, for the parts the lecturer shows. Never a proposed grade — a student does not read a grade the exam record does not have.
Questions about assessment
Do we have to use a national table of grade thresholds?
No. The school’s default bands share the per cents evenly from its pass mark (50 % unless the school sets another) to 100 among the passing grades of its own grade scale. A lecturer whose subject needs other thresholds writes their own bands, and the screen names any gap or overlap in them.
Is a proposed grade final?
No. A proposal is a calculation with its reasons. The examiner confirms it on the exam record, where the record’s rules still ask what they always ask, and the grade is written as a new entry. Working out proposals changes no grade.
What if the lecturer changes the scheme in the middle of the term?
Before the school’s lock date the change is simply saved. After it, the change needs a reason, is kept in the scheme’s history, and the students of the subject are told, with the reason.
Can points come from a spreadsheet?
Yes. A CSV or Excel file with one student per row: the student is found by the enrolment number, each part by the column named like it. The preview shows every cell that would change, and every row that matches no student, before anything is written.
Who may change the scheme once it is published?
Whoever the school’s rule names — by default the subject holder. The student office can always change it as an override with a reason, which the lecturers read.
Works with
Each module works on its own. These are the ones it does more with.
Degree audit
Each student against what the degree asks for, with a what-if and a checkable report.
LMS integration
Moodle sync and LTI 1.3 for Moodle, Canvas, Brightspace and Blackboard.
For lecturers
Grades, assessment, materials, absences and the monthly report, on one web page.
See Wise Ed on your own school
Book an online presentation. We will walk through how your student office works today and show you the same job in Wise Ed — with your programmes, not a demonstration dataset.