Enquiries and campaigns
The web enquiry form, walk-ins, campaigns and admissions counsellors with their follow-ups.
Records and admission
Admission and enrolment
From the call to the enrolled student, and every year after that. Applications come in from the national application system’s export or are typed in at the counter; the office scores, ranks and decides; and every later year the student enrols online, on a phone. Before the call, the questions people ask are enquiries with a counsellor; an application linked to one shows its counsellor and campaign.
- A preview before every bulk action
- Decision letters drafted, never sent by themselves
- Certificates anybody can check by a QR code
From the call to the enrolled student
Open the call
The programmes and their places for each quota — citizens of the school’s country and of the EU, and everybody else, ranked apart — the rounds with their dates, the criteria with their weights and the documents every candidate must bring. Next year’s call starts as a copy of this one.
Bring in the applications
From the national application system’s export (eVŠ in Slovenia) or any other spreadsheet, CSV or Excel, read through a column mapping the school sets once and Wise Ed remembers — or typed in at the counter. Nothing is written before the office has seen the preview.
Rank and decide
Each programme’s ranking, ties shown, with the line of places drawn in it. The first places are accepted in one action after the list is shown; a tie on the line is decided by hand. Who decided and when is kept, and the decision letters are drafted as PDF for the office to send its own way.
Enrol
An accepted candidate becomes a student through the same record the office keeps by hand, with the next number of the school’s enrolment sequence — and the enrolment fee, where the school charges one.
The online enrolment form
Every year after that, the student fills in the enrolment form on the phone or the web, finds last year’s data already there, chooses electives through Wise Timetable’s electives module and confirms with a one-time code sent to their mailbox. The office reviews it, asks if something is missing, and approves it: the changes go into the record and the enrolment is made. A school that still wants a signed paper says so in one setting.
Next year, and certificates
Who may enrol into the next year, and why the others may not, with the chosen ones enrolled — or sent the online form — in one action. Certificates of enrolment are issued at once as PDF, numbered in the school’s format, with a QR code to a public check; by the student too, where the school allows it.
What the office gets
- Scores on one scale. Each criterion’s points are divided by its highest points and weighted, so results on different scales land on one scale of 0 to 100; a threshold per programme stops anybody below it, even when places are free.
- Up to three choices per candidate, in their order. Accepting a candidate for a choice they want more moves them there; one already accepted for a higher choice keeps it.
- A documents checklist. An application waiting for documents goes back to review by itself when the last one is ticked.
- The same file twice changes nothing the office decided — never an application’s status or its decision.
- What the student changed, field by field. On the enrolment form the office sees every changed field beside the record’s value, can leave any one out, and can put a question at the field it is about.
- Charges, where finance is on: an enrolment fee, part-time tuition at enrolment, a fee per certificate, at the finance module’s prices.
Rules and rights
Anything unusual is asked, not refused: documents missing on an accepted candidate, a tie on the last place, more candidates accepted than places, a national ID number that does not add up, a student who has already repeated a year.
- Every bulk action shows its list first — who, what and why — and writes nothing until the office confirms it.
- Refused is only what the data cannot hold: a second application with the same application number in one call, an enrolment number already taken.
- The name is not on the form. A changed name needs proof, so it comes as a request.
- A student reaches only their own form. The form is found from the student’s own sign-in, never from a number in an address.
- A certificate is never edited. One issued in error is revoked, and its public check then says so. The check shows only what the certificate itself says.
Not yet
Candidates cannot yet apply to Wise Ed directly, uploading their documents themselves. Applications come from the national application system’s export, from any other spreadsheet, or are typed in by the office.
Questions about admission and enrolment
Our country has no national application system. Can we still use admission?
Yes. The import reads any CSV or Excel file of applications, recognises the columns by their names and asks about the rest once; the next year’s file reads with no question asked. Applications can also be typed in at the counter.
Does Wise Ed send the decision letters?
No. It drafts them as one PDF, from the texts the school writes once, in the school’s document language or another one. The school sends them its own way.
Who decides who may enrol into the next year?
The conditions propose it: the ECTS needed to leave a year, set per programme or as the school’s general rule, with the credits taken from the exam records. The office may tick a student by hand, and the tick is logged. A second repeat of a year is asked about, never refused.
Works with
Each module works on its own. These are the ones it does more with.
Student records
Programmes, subjects, the curriculum and the student record, every change kept.
Finance
Price list, instalments, invoices with a payment QR code, payments, aid and payouts.
Student portal
“My study” on a phone: what is next, progress, invoices, documents, requests.
Built on Wise Timetable
Why a student office on the timetable’s own data does what others cannot.
National reporting
Reporting to the country’s register, batch by batch, every problem in plain words.
See Wise Ed on your own school
Book an online presentation. We will walk through how your student office works today and show you the same job in Wise Ed — with your programmes, not a demonstration dataset.