Help
Getting started
Most of a first setup is the school’s own data, and most of that is already in the timetable. What is not comes in through an import with a dry run and an undo, so a school moving from another system sees exactly what will happen before anything is written.
- Taken over from the timetable in one action
- Every import tried before it is applied
- A demo on your own programmes, not a sample dataset
How a school starts
Switched on for the school
We switch Wise Ed on for the school’s Wise Timetable database and set its country, which brings the national ID check, the currency, the grade scale and the payment slip. The school then switches its modules on in one panel.
Take over from the timetable
Programmes, subjects, the curriculum the timetable knows and this year’s students with their enrolment, in one action. Pressing it again changes nothing that is already there.
Complete what the timetable does not know
A programme’s cycle, national classification codes (KLASIUS in Slovenia) and credits; a subject’s ECTS and hours; the students’ personal data.
Set the rules
The exam rules, the request types, the invoice issuer and numbering, the rates of pay, the code lists and the document languages. Every setting has a default, written in plain words.
Give people their screens
Roles from menu items, and campuses where the school has more than one. Until the first role exists, every office user sees what they saw before.
Bring in the records of earlier years
Students, subjects, curriculum rows, enrolments, historical grades and payments through the import wizard: a dry run first, then the import, and an undo if needed.
Bring in the year’s applications
From the national application system’s export (eVŠ in Slovenia), or any spreadsheet, through a column mapping set once and remembered.
Students sign in
With their enrolment number and a code by e-mail, or the school’s Microsoft account. The timetable sync keeps them in the timetable’s student list, which the sign-in reads.
Moving from the system you have today
A school replacing another student information system brings its history with it through the import wizard, and can check every step before it is written.
- Tell us what the old system can export before you plan the move, and we will say what it takes. Each import kind has an empty Excel template with its columns explained.
- Historical grades go onto closed exam records of their subject and date, marked as imported. Undoing the import enters a correcting entry; a grade is never deleted.
- Duplicates are recognised by their natural keys — the enrolment number, national ID or e-mail of a student, the code of a subject — so the same file imported twice changes nothing the second time.
- The dry run is the real import, with every rule and every refusal, taken back at the end. The report says row by row what would be new, changed or refused, and why.
- Not among the import kinds yet: theses, issued diplomas and invoices issued by another system. See data in and out.
Not on Wise Timetable yet?
Every Wise Ed school has Wise Timetable. A school that does not have it yet gets both: we set the timetable up, import the timetable the school has today, and its timetable web pages are up within a few days. Then Wise Ed is switched on for the same database. See built on Wise Timetable.
A demo on your own data
Book an online presentation. We walk through how your student office works today and show the same job in Wise Ed — with your programmes, taken over from your timetable, not a demonstration dataset. Request a demo, or ask us first.
Questions about getting started
How much of the setup does the timetable already cover?
Programmes, subjects, the curriculum it knows, this year’s students with their enrolment, the lecturers, the lessons and the exam dates. What remains is what only a student office knows: credits, personal data, the rules.
Do we have to switch everything on at once?
No. The core is always on; every other module is switched on when the school is ready, and off again without losing anything. See administration.
Can we try the import of our old records first?
Yes. The dry run does the whole import and takes it back, and an applied import can still be undone.
When do the students start using it?
When the school decides. Until the timetable sync is switched on, nothing is written into the timetable’s student list.
See Wise Ed on your own school
Book an online presentation. We will walk through how your student office works today and show you the same job in Wise Ed — with your programmes, not a demonstration dataset.