All upgrades
Continuous upgrades of every component — desktop application, web applications, mobile apps and server — for as long as the licence runs.
Pricing
One licence per timetable. No tiers, no per-user fees.
Wise Timetable is licensed per independent timetable — not per user, not per student and not per module. Every licence includes all standard modules, every upgrade and support. What it costs depends on a short list of things about your institution, all of them on this page, and a quotation comes back within one working day.
- Unlimited users, desktop or browser
- No per-student charge
- Support included, not a tier
How the licence works
One licence covers one independent timetable. If your university has several faculties that schedule separately, do not share rooms or staff, and publish independently, each of those counts as one licence. Everything inside a single timetable is unlimited.
Programmes, modules, courses, student groups, lecturers, rooms, buildings and campuses: there is no cap on any of them, and no tier that unlocks more.
So what differs from one institution to the next is not what the software does, but what the licence has to carry. A small college and a research university are not paying for the same thing, and neither should subsidise the other.
Payment is monthly, twice a year, or — most often — yearly for the coming academic year.
Included in every licence, at every price point
There is no feature tier. This is what you get, whatever you pay — the student modules and attendance by QR code included. The one thing outside it is custom development, quoted per project.
Unlimited users
Desktop clients can be installed without limit, and browser accounts are not counted either. There is no named-user licensing and no concurrent-session cap — and the browser administration is the same licence, not a module.
Hosting or on-premises
Full cloud hosting on AWS with daily backups, or installation on your own infrastructure. Your choice, same price model.
Mobile applications
Native iOS and Android apps, free for your students and staff to download, with push notifications for schedule changes.
Exam scheduling module
Final examination scheduling with seating plans and invigilator assignment. A separately priced product almost everywhere else.
Booking system
Web applications for conflict-free scheduling, room and resource booking, and public display. Included, not an extension.
API and integration
Documented REST API for inbound and outbound connections, plus data import and export via Excel, PDF and file interfaces.
Automatic notifications
Email to lecturers and push notifications in the mobile apps whenever their schedule changes.
Dedicated support
Named account manager, 24-hour response target, online training, and second-line support answered by the development team.
Your branding
Published pages carry your logo, colours and layout, so they read as part of your own website. Personal timetables for every student and lecturer, and calendar feeds, are standard too.
How the figure is built
Every quotation is built from the same nine things, in the same order, for every institution. None of them is a negotiating position.
| Parameter | What it changes |
|---|---|
| Size | Students, teaching staff and teaching hours in a week. Size sets the server, the database and the support behind the licence. It is not a fee per head: your bill does not move with enrolment. |
| Complexity | Shared staff and rooms, clinical and laboratory rotations, per-student timetables, module choice, parallel exam sessions. Two institutions of the same size differ most here. |
| Campuses and sites | Separate room pools, travel between sites, and timetables published separately that still have to agree with each other. |
| Integrations | Student information and learning systems, sign-in, finance and estates, API traffic, and any interface written for you alone. |
| Hosting and security | Our cloud or your servers; where the data sits; backup and recovery targets; and the audits and certifications you are held to. |
| Service level | How much of your institution runs on the timetable every day, and the accuracy and availability we commit to behind it. |
| Support hours | Every licence includes support with a 24-hour response target. Faster answers, and cover outside working hours or through the enrolment weeks, are what this prices. |
| Development included | How much custom programming the licence carries instead of a quotation per project. For most institutions none; for some, the reason they chose us. |
| Where your institution is | What comparable systems cost in your country, what your institution can buy without running a tender, the local cost base, and withholding tax where it applies. We price against the market you buy in, not a figure converted from somebody else's. |
The lowest figure we publish, and who it is for
The lowest figure on this page — €90 per month — is the entry price for simple institutions: a small primary school with one site, one timetable, no integrations and our standard cloud. It is what the list above comes to when nearly everything on it is at its smallest. It is not a discount and it is not what a university pays: a multi-campus university, a medical school with clinical rotations or an institution under a formal audit regime is quoted from the same list and arrives somewhere quite different — and so is an institution in a market where every system costs several times what it costs in ours.
We publish it because almost nobody in this market publishes anything, and you are entitled to know where the scale starts before a month of discovery calls. Ask for a quotation and you get a figure, with the parameters it was built from written beside it.
Pricing questions
Do you charge per student?
No. Student numbers are part of the size of an institution, because they drive the server and the support behind the licence, but there is no per-student fee and your bill does not change when enrolment moves.
Your entry price is far below what we have been quoted elsewhere. What is missing?
Nothing is missing, and that figure is almost certainly not what your institution would pay. €90 a month is the entry point for the simplest case we serve: one small school, one site, one timetable, no integrations. An institution with several campuses, a student information system to integrate and an audit regime to satisfy arrives at a very different figure — for the same software, with a great deal more behind it.
Your market is part of it too. We price against what comparable systems cost where the institution is, not by converting a figure from somewhere cheaper, so the same institution is quoted differently in two countries — deliberately, and in both directions.
We publish the entry price because it is honest to show where the scale starts. We do not publish one number for every institution, because no such number would be true.
What counts as a separate timetable?
A timetable is separate when it is scheduled independently, does not share rooms or staff with your other timetables, and is published on its own. Faculties that share a room pool or teaching staff belong in one timetable, not several — and that is usually cheaper as well as more accurate.
Are there hidden costs?
No setup fee, no per-feature unlock, no charge for upgrades, and no support tier to buy into. The one genuine extra is custom development you commission, quoted openly before you commit.
Can we trial it before buying?
Yes, and there is nothing to request first. The full desktop application installs free from the Microsoft Store and opens on a sample timetable, and the live web demo shows the browser side. When you want a trial database of your own, ask us and we will set one up. Most institutions also take a tailored online presentation.
Request a quotation
Tell us about your institution and we will come back with a figure, not a discovery call. The more you tell us about student numbers, faculty structure, campuses and existing systems, the more precise it will be.
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Fifteen minutes on a call is usually enough to place your institution accurately. No obligation, and no pressure to shortlist us.