Lecturers
Habilitation, profile and public list; absences and their cover, availability, my students.
Study and exams
Syllabi
Each subject has one syllabus and every version of it, from the first draft to the one in force. The subject’s holder or the student office writes a version, the senate reads and comments on it, and the decision the office records locks it and puts it on the school’s web page — always the newest approved version, at an address that never changes.
- Fields of the school’s form, and the original attached
- The senate comments on its own page
- Approved means locked: a change is a new version
- One web address per subject, with its PDF
What it does
- One list of every active subject and where its syllabus stands: none yet, being written, handed in, at the senate, approved. The list shows the version on the web, the date of its decision and any version still open.
- A version is the fields of the school’s form — prerequisites, objectives and competences, content, intended learning outcomes, learning and teaching methods, assessment, readings, the lecturer’s references and anything else the form asks — in each language the subject is taught in. The original document (PDF, Word, OpenDocument or RTF, up to 11 MB) can be attached and is kept with the version.
- A new version starts as a copy of the approved one, and each field shows whether it changed. A short “what changed” note goes with it to the senate and into the history.
- The holder writes it on their own page, if the school allows it (on by default): My syllabi on the lecturer’s web page lists the subjects they hold. Otherwise the office writes the syllabi.
- The senate is a commission. Its members read the version and comment on their own page; they are told through Messages when one reaches them. The office records the decision: number, date and body.
- Approved means locked for ever. The database itself refuses to change an approved version or its attached original. A change is a new version, approved the same way; an approved version can be annulled by a later decision and stays in the history.
- The web page and the PDF. Each subject has a public address that always shows its newest approved version, and a list of all published syllabi to link from the school’s site. The PDF is drawn from the fields, or is the attached original as it is, and prints the fingerprint (SHA-256) of the approved text, so anybody can tell the approved text from a copy.
From draft to the web
A version is written
By the holder on My syllabi, or by the office. It starts as a copy of the approved one.
It is handed in
The holder marks it finished. It waits in the office’s work queue: send it to the senate.
The senate reads it
The office sends it to the commission with a note. Members read and comment on their own page; the holder sees the comments and answers. A version kept too long (45 days by default) shows as late in the work queue.
The office records the decision
Approved locks the version and puts it on the web. Return for changes sends it back with what is to be changed. The holder is told either way.
The web follows by itself
The subject’s address now shows the new version and its PDF; nobody changes a link.
Rules that ask, not refuse
- Questions, not refusals. Another version still open, a valid-from year already begun, a version with nothing written, a decision without a number or dated in the future, a commission with no members yet: each is asked, and done once the office confirms.
- Who sees what. A draft is seen by the office and the holder only; the senate’s members see what is in front of their commission; the public sees approved versions only. The office’s screens — Syllabi and Syllabus rules — are given per role.
- Per subject: whether its syllabus is shown on the web at all, and the habilitation fields that cover it, which the lecturer card checks every lecturer against.
- Nothing is deleted. A withdrawn or annulled version, every comment and every decision stay in the history.
Questions about syllabi
Does our web site have to change its links every year?
No. Each subject’s address shows the newest approved version, and the list shows all of them. Link them once; a new approval reaches the web by itself. Add .pdf to the address for the PDF.
We already have syllabi as Word documents. Must they be retyped?
No. Attach the document to a version and choose that the web shows the original as it is. The fields can be filled in later, version by version.
Can an approved syllabus be corrected?
Not in place — that is the point of approval. Make a new version from it, correct it and have it approved; the old one stays in the history, and the web shows the new one.
Do we need the Commissions module?
Yes, for the senate’s part: the senate is set up there once, as a commission with its members, and they read and comment on their own page. With lecturer self-service on as well, holders write their own syllabi on their web page.
Works with
Each module works on its own. These are the ones it does more with.
Messages
Direct and department messages, announcements, alerts and text messages.
Exams and grades
Exam records, online grade entry, rules that say why, sign-off and the transcript.
For lecturers
Grades, assessment, materials, absences and the monthly report, on one web page.
See Wise Ed on your own school
Book an online presentation. We will walk through how your student office works today and show you the same job in Wise Ed — with your programmes, not a demonstration dataset.