How-to
Marking bookings, and clearing them out
Two ticks on every booking decide what happens to it later. Set as marked puts it in a batch you delete — or keep — in one go. Delete after reservation date removes it by itself once it is over. Neither changes anything today: the room stays held until the booking is gone.
Two ticks, two jobs
Both are in the reservation window of the desktop application and on the booking form of the web timetable. Neither changes what the booking does today — the room stays held, and the booking looks and publishes exactly as before. They decide what happens to it later.
| Tick | What it does | Who acts on it |
|---|---|---|
| Set as marked | Puts the booking in a batch. Nothing else about it changes. | You, later: Delete marked or Delete not marked on Tools › Edit Reservations. |
| Delete after reservation date | Asks for the booking to be removed the day after its last date. | The desktop application, the next time it opens the timetable. |
Marking a booking
Mark bookings as they are made, or go back to them later — the tick can be set or cleared at any time.
Open the booking
In a room's, lecturer's or group's specifications, double-click the booking, or right-click it and choose Edit. It opens in the reservation window, as it would to be changed.
Tick Set as marked
Tick Set as marked and press Confirm. The booking looks exactly as it did; the tick is stored with it and travels with every save and publish.
Or mark it on the web
The web timetable's booking form has the same tick, Set as marked, unticked on every new form. Its list of bookings has an Only marked filter, so a batch can be checked before anything goes.
Clear the batch
When the time comes: Tools › Edit Reservations › Delete marked. The number is counted and shown first, and nothing is deleted until you confirm.
Carrying bookings into the next academic year
Many offices start the new academic year from the old one, bookings included. Some of those bookings should come along — the weekly department meeting, the room a society holds every Thursday — and some should not: the open day, the one-off conference, the rooms booked for last June's exams.
Mark whichever group is smaller, and one button does the rest:
- You marked the ones to drop. Delete marked removes exactly those, and nothing else.
- You marked the ones to keep. Delete not marked removes everything else and leaves the marked ones where they are.
The two buttons never overlap
Every booking of the current school year is either marked or not, so between them the two buttons cover the year exactly once. If nothing is marked at all, Delete not marked is the same as Delete all reservations!, and it asks the second question that button asks.
Both work on the current school year only, like every button on that screen: bookings of earlier years are kept. The move itself — rooms, lecturers and programmes carried into the new year — is described under moving to the next academic year.
Bookings that delete themselves
Delete after reservation date is for the booking nobody should have to remember: a one-off event, a room held for a visiting examiner, a workshop in the second week of term. Tick it, and the booking removes itself once it is over.
It goes the day after its last date. A booking whose last day is 25 September is removed on 26 September, so on its own last day it is still there and still in use.
The removal is done by the desktop application when it opens the timetable, and it tells you how many bookings went. Like any deletion, it becomes permanent with the next save, publish or synchronisation.
On the web booking form the tick is called Delete after booking date. The web stores it; the deleting is still done by the desktop application.
Worth knowing
- Ticking deletes nothing. Both ticks are notes about the booking. The room stays held, and the generator keeps working around it, until the booking is actually removed.
- A booking that runs on into another academic year is left alone by the date rule — a hall held for a conference next year, say — because its real end is not in this year.
- Where nothing is removed by date. An installation that only sends bookings for approval cannot save the timetable, so it leaves them. So does a desktop that opens a database somebody else has locked — that planner's own opening will do it. And so does a school administered in the browser, whose timetable the desktop does not publish: there the tick is stored, and the booking stays until it is deleted another way.
- Deleted is deleted. The confirmation says so — This cannot be undone — and once the timetable is saved or published, the bookings are gone from the database too.
The whole Edit Reservations screen
Tools › Edit Reservations deletes bookings in bulk. Every button counts first and asks, and none of them touches an earlier school year. Upper and lower case never matter in the text searches.
| Button | What it deletes |
|---|---|
| Delete, one per colour | Every booking of that type — the colour is the reservation type — in every week, room, lecturer and group. |
| Delete all reservations! | Every booking of the current school year. You are asked twice, with the number. |
| Delete with this text | Every booking whose description contains the text in Description text; part of a word is enough. Bookings without a description are kept. |
| Delete without this text | Every booking whose description does not contain it, and every booking with no description — so you can keep, say, only the ones described EXAM. |
| Delete before / Delete after | Every booking whose first week comes before, or after, the week of the date in Reservation date (day.month, such as 21.2), taken whole. Tick Leave those without description to keep the undescribed ones. |
| Delete marked / Delete not marked | The bookings that carry Set as marked, or all the others. |
| Make all additional rooms / Delete additional rooms | Books, or removes, the extra rooms of lessons that need more than one. The lessons keep their main room. |
Related
- Seeing what other faculties have bookedOther faculties' lessons and bookings on the lecturers and rooms you share, inside your own timetable.
- What a recurring room booking really isWhy one repeating booking can become three, and what that means when somebody cancels it.
- Moving to the next academic yearWhat carries forward into the new year, what is deliberately left behind, and booking a room for a year that does not exist yet.
- The web booking moduleThe browser application bookings are made in: what it is, and what your institution controls.
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